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How can digital mailroom management make a difference?<\/h2>\nBetter work efficiency<\/h3>\n
Handling paper-based communication means more work, more resources, more time, and more chances of making mistakes. Loss or misplacement of important mail is one of the common woes of traditional mailroom management.<\/p>\n
Greater levels of efficiency in mailroom management are interpreted as greater efficiency in the business processes. Greater efficiency also means:<\/p>\n
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- Easy, unrestricted access to important documents.<\/li>\n
- Instant notification of the arrival of files and documents.<\/li>\n
- Automatic prioritisation of important mail.<\/li>\n
- No need for photocopying and scanning.<\/li>\n
- Quicker response to customer or stakeholder queries.<\/li>\n<\/ul>\n
Lesser cost and unnecessary expenditure<\/h3>\n
The first thing that a digital mailroom does for a business is to reduce manual labour. Human resources are vital, and their special services need not be wasted in the mailroom. Automating the mailroom enables them to focus on core functions. Digital mailrooms are seen as the most practical way to reduce operational costs.<\/p>\n
In other words, digital mailroom means no more expenses for:<\/p>\n
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- Paper supplies.<\/li>\n
- Delivery of mail through courier services<\/a>.<\/li>\n
- Equipment servicing.<\/li>\n
- Printers, scanners and paraphernalia such as ink cartridges.<\/li>\n
- Other hidden expenses.<\/li>\n<\/ul>\n
Digital mailroom solutions can be customised to suit the needs and functions of the organisation. All it needs is a good computer system, uninterrupted Wi-Fi, and a scanner. The software is designed with every feature needed to sort, filter, and distribute the mail.<\/p>\n
Enables remote management<\/h3>\n
Cloud-based management of digital solutions enables anywhere, anytime access to important documents, files, invoices, or anything. Apart from receiving and sending messages from any corner of the globe, one can choose to forward it, shred it, recycle it, etc. A digital mailroom is apt for the employee or employer who is always on the go. Equipped with a laptop and a Wi-Fi connection, people can receive and send mail from anywhere. The user-friendly interface digitally sorts incoming mail into folders for convenient access. Users can operate the mailroom with one common login credential or a personal username for restricted access.<\/p>\n
Improves customer service<\/h3>\n
Customer service is one of the prime objectives for any business. Automated systems enable quick access to critical data and allow the business to engage with its customers and deal with queries or demands. Besides, the mailroom's automation means that employees can deal with consumer-related issues rather than spending time sorting, scanning, and indexing mail.<\/p>\n
Ensures security and traceability<\/h3>\n
The digitalisation of the mailroom offers plenty in terms of security of mail, easy access, tracing, and retrieving of documents and files. It offers:<\/p>\n
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- Offers digital cloud storage for unlimited amounts of incoming mail.<\/li>\n
- Enables the use of barcodes and unique IDs to sort mail for each employee or department.<\/li>\n
- Sorts mail into general and personal packages based on the IDs.<\/li>\n
- Enables area assignments to allow specific recipients to track and access their packages.<\/li>\n
- Ensures perfect tracking and monitoring of incoming and outgoing mail so that nothing is lost or wrongly recycled.<\/li>\n<\/ul>\n\n
Avon Solutions & Logistics Pvt. Ltd. is an industry leader in providing integrated mailroom management in India. Our security and quality management protocols adhere to the highest level of standards. Ensure your business productivity with the wide range of services that we offer:<\/p>\n